Colorado Library Educational Foundation (CLEF)
BYLAWS OF THE COLORADO LIBRARY EDUCATIONAL FOUNDATION
ARTICLE I - NAME
The name of this organization shall be The Colorado Library Educational Foundation (the Foundation).
ARTICLE II - PURPOSES
The purpose of the Foundation is to support continuing education for members of the Colorado Association of Libraries through scholarships and fundraising.
ARTICLE III - EXECUTIVE BOARD
Section 1. Powers
The property, affairs, activities, and concerns of the Foundation shall be vested in the Executive Board. The Executive Board shall approve the budget and all disbursements of funds.
Section 2. Officers and Board Members
The Executive Board shall be the executive board of the Colorado Association of Libraries (CAL).
The voting officers shall be President, President-Elect, Past-President, Secretary, and Treasurer. Other voting members include the Presidents of the four associations of CAL.
All Executive Board Members must be U.S. citizens, Colorado residents, and individual members in good standing.
The Board shall assume their duties at the end of the annual business meeting.
The President shall preside at all meetings of the Executive Board.
The President-Elect shall perform the duties of President during the absence of the President.
The Past President shall be responsible for the current records of the Foundation.
Board members may designate a proxy to represent them, with voting powers on established written agenda items, at Executive Board meetings. Written or email notification of said proxy must be received by the President at least 24 hours prior to an Executive Board meeting. In the case of the President, similar notification must be given to the President-Elect.
Section 3. Meetings
The President shall call a minimum of four meetings per year. A majority of the Executive Board may call a special meeting. Between meetings, a vote by email, conference call or other means may be taken by the President, in accordance with procedures established by the Executive Board, and shall be recorded in the minutes of the next meeting.
Section 4. Quorum
A quorum shall consist of five members of the Executive Board.
Section 5. Terms of Service
The Executive Board members shall serve according to the bylaws of CAL.
Section 6. Policies and Procedures Manual
The Executive Board shall maintain a Policies and Procedures Manual that identifies the roles and responsibilities of officers and committees, and that documents management procedures.
Section 7. Staff
The staff of the Colorado Association of Libraries shall serve as the staff for the Foundation.
ARTICLE IV – FISCAL AFFAIRS
Section 1. Fiscal Year
The fiscal year shall be the calendar year.
Section 2. Annual Budget
The Foundation shall develop an Annual Budget in keeping with its operational programs and activities.
Section 3. Authorization of Funds
No expense shall be incurred on behalf of The Foundation except upon authorization of the Executive Board.
Section 4. Management of Funds
The Foundation staff shall be responsible for all funds and shall file all necessary reports.
Section 5. Review
The financial records shall be reviewed annually.
ARTICLE V - COMMITTEES
Section 1. Scholarship Committee
The Scholarship Committee shall consist of the Past President and one representative from each of the member associations of CAL. The Scholarship Committee shall establish an annual budget and recommend scholarship recipients to the Executive Board.
Section 2. Fundraising Committee
The Fundraising Committee shall consist of the Past President and any volunteers from CAL. The Fundraising Committee is responsible for raising all funds through donations and other activities.
Section 3. Executive Committee
Members of the Executive Committee are the President, President-Elect, Past President, Secretary and Treasurer. The Executive Committee has the power to act for the Board, within limitations, when the Board is not meeting. The Executive Committee may resolve emergency matters that need to be acted on promptly and shall inform the full Board of their action promptly and include that action in the next Board meeting minutes.
Section 4. Appointment
Members of the Scholarship Committee are appointed by their respective association presidents. Terms begin after the annual business meeting and are for one year. Members may be reappointed.
ARTICLE VI - RECORDS
The Executive Board shall determine records policy and designate a repository.
ARTICLE VII - NON-DISCRIMINATION
The Foundation shall not discriminate in employment, membership or participation in sponsored activities on the basis of race, religion or creed, ethnicity, national origin, age, gender, gender identity or expression, sexual orientation, veteran status, or intellectual and developmental disabilities.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The parliamentary authority shall be the current edition of Sturgis Standard Code of Parliamentary Procedure when it is not in conflict with these bylaws.
ARTICLE XIX - INDEMNIFICATION
The Foundation shall indemnify its officers, employees, Executive Board members, and others who are appointed to act for The Foundation.
ARTICLE XX - DISSOLUTION
The Foundation shall use its funds only to accomplish the purposes specified in these bylaws. No part of said funds shall inure, or be distributed to the members of the Foundation. On dissolution of the Foundation, any funds remaining shall be distributed to one or more libraries in Colorado organized as a nonprofit corporation under section 501(c) of the Internal Revenue Code, or a publicly funded library established under the laws of Colorado, which shall be selected by the Executive Board.
ARTICLE XXI - AMENDMENTS/REVISIONS
Bylaws may be amended or revised by the Executive Board. Notice of the proposed amendments shall be given at least ten days prior to the meeting at which the amendments will be presented.
Last revision: 6/2011